Sustainable procurement

ERG considers its suppliers a primary source of competitive success; thus it strives to base its relations with suppliers on the same principles of sustainability, integrity and confidentiality and manage these relations with both current and potential suppliers in accordance with principles of legality, transparency, correctness and loyalty. In line with the aforementioned principles and in managing its purchasing processes, ERG requires that recipients:
  • base the objective selection and technical, financial, organisational and ethical qualification of potential suppliers on the best interests of the Group;
  • [... ]
  • require all suppliers to comply with all regulations specifically relevant at the time, with particular reference to the topic of safety and environmental protection;
  • request compliance with the principles of the Code of Ethics, reporting to the Supervisory Committee any conduct by a supplier that appears to be contrary thereto;
  • [... ]
  • claim observance and observe contractual conditions, with particular reference to health, safety and environmental topics;
  • avoid suppliers with whom they have a family relationship or affinity;
  • show clearly and transparently the evaluation criteria adopted and the reasons for the selections made.

(from the ERG Code of Ethics) 

 

 
  • The Group Supply Chain
    Responsible supply chain management and value creation for our business partners are important values for us. The Group's supplies are mainly of a technical nature and are linked to the development (new construction), improvement and efficiency or maintenance of our plants. Primary international companies satisfy a significant part of the procurements, such as suppliers of turbines in the construction of new wind farms, or leading industrial groups with regard to maintenance activities. However, our main goal is to limit the condition of "single supplier" or exclusive supplier to the specific cases justified by technical reasons or constraints that can be objectively identified.

    We also seek to maximise the use of competitive processes to ensure equal treatment of suppliers. Moreover, we pay attention to local suppliers who, with the same technical and quality requirements, once selected, can give further impetus to the economy within their areas. For the activities of efficiency and maintenance of our plants in all technologies (wind, hydroelectric, solar and thermoelectric), we deal with both national and international suppliers, depending on the technical and technological requirements.

    In general, we do not purchase raw materials for production, with the exception of the methane gas used to supply the Priolo CCGT power station, which, together with electricity, is the only energy source supplied to the Group. To reduce the environmental impact of our activities, we buy certified electricity from renewable sources where possible, thereby significantly reducing SCOPE 2 emissions.

     
  • Supplier Management
    We seek commitment from suppliers and external collaborators in sharing our corporate values, informing partners of our rules of conduct and asking them to sign the ERG Group's Code of Ethics, the Organisational and Management Model pursuant to Italian Legislative Decree no. 231/01 and the Anti-corruption Policy.

    In 2018, we began to evaluate all suppliers, in Italy and abroad, at an ethical and reputation level as well. In this way, we ensure that both companies and their executives maintain, in their dealings with us and within their management, behaviour in line with generally recognised ethical and social principles.

    In accordance with the provisions of the "Key Third-Party Due Diligence" procedure, we verify the presence of any investigations launched, sentences or orders issued against the supplier or its administrators. The selection of suppliers is based on an accurate assessment, classification and monitoring process, according to objective criteria with regard to their technical capacity and reliability.

    This activity is regulated by a procedure that uses on-line supplier management portals, allowing a complete analysis of the technical, economicfinancial, legal and qualitative profile of the potential partner. In addition to specific requirements relating to the environmental, health and safety aspects indicated in the HSE Group specifications, we request information on the protection of human rights, compliance with the ban on child labour, the obligation of equal treatment and the prohibition of discrimination.

    This allows us to value companies with specific certifications and recognition, extending the principles of sustainability in which we believe to the supply chain as a whole. It is also important for us to avoid any situations of dependence of the supplier on our Group: consequently, we monitor to ensure that each supplier does not generate more than 30% of its turnover with ERG. If this threshold is exceeded, we begin an analysis and evaluation process in order to define the appropriate corrective actions. This also ensures an economic/financial equilibrium for the supplier, avoiding a significant tie to our Group.

    We also constantly monitor field activities, through the assessment of objective indicators in the area of environment and safety, ensuring compliance with the rules and procedures. This further element contributes to a more precise evaluation of the partner, not only to identify and correct any critical issues, but also to reward their level of excellence, both in terms of service and, for example, financial solidity.

    In the event of findings during the audits, we promptly set up "repair" activities, subsequently proposing, where appropriate, training courses in favour of suppliers and third party workers. The repeated performance of activities outside of the established parameters may lead to penalties for the supplier, termination of the contract and, in more serious cases, removal from the Vendor List.

     
  • The Procurement Process: transparency and equal opportunities for suppliers
    In compliance with the rules of fairness and transparency, we aim to encourage competition between suppliers, maximising the use of tenders in assigning contracts, also through the use of an online portal that tracks all stages of the awarding process. The process is based on the rules of: 
    - transparency of procedures and behaviours;
    - separation of roles in contractual relations and in negotiations in particular; 
    - consistency among ethical principles and organisation, through verification of employed personnel;
    - equilibrium in relationships, intended as the definition of limits in the orders assigned to each supplier with regard to their overall turnover;
    - respect of the agreements signed with suppliers, also in terms of contractual conditions and payment terms.

    Awarding is based on the most advantageous offer, taking into account all of the related variables (especially the technical ones) and not only based on the lowest price.

     
  • Management of subcontracting
    Each supplier is also liable for any authorised subcontractors and undertakes to comply with social and environmental regulations, such as those regarding the protection of health and safety in the workplace or the disposal of waste.

    Procurement also supervises the subcontracting process, through the acquisition of information and document control, including regular payment of contributions, respect of the workplace safety regulations, the extent in percentage terms with respect to all works and a guarantee of the maximum discount applied with respect to contract prices.